Personal Injury Law

Jurewitz Law Group Has Gone Paper-less: A Report and How-To Guide

By Ross Jurewitz

The paperless office has been the dream of many San Diego businesses, including personal injury lawyers. The benefits are tangible and real: reduced office storage space, the ability to access file documents from any file right on your desktop, remote access to any office file from anywhere in the world, and the ability to share and communicate with clients instantaneously through e-mail. As data becomes increasingly digitized and the ease of digitizing data also increases, the paperless office becomes more and more inevitable as the next clear method of law office management.

In the past, the hurdles to achieve this goal has been equipment costs, document management, and the transition cost of changing office systems. However, these hurdles no longer exist and creating a paperless office is now very simple--even for a solo practitioner.

The Jurewitz Law Group is now 5 months into its' transition to a "paper-less" office. Bear in mind that "paper-less" does not mean "without paper". Paper has been around for thousands of years and will continue to have a place in the digital office for the foreseeable future. The goal must be to reduce all unnecessary paper by digitizing it and storing it in a central location.

These were our office goals in making the transition:
1. Reduce office administrative time sorting and filing paper in files.
2. Reduce the time used to search paper files for relevant documents.
3. Create a method to better share documents with clients, opposing counsel, etc.
4. Eliminate the need to store closed files, thereby reducing overhead costs.
5. Stay within a budget of $1,000 for accomplishing this goal

All of these goals were achieved. In addition, we attained other goals, including reducing paper, toner, and copying costs.

After reviewing a number of resources and conferring with other attorneys who have done the same thing, here is how we did it.

Full post as published by San Diego Injury Lawyer Blog on June 24, 2008 (boomark / email).