Labor & Employment Law

Final Rule On Electronic Storage of I-9's

The final rule regarding the electronic storage of I-9s has recently been issued. Separate and apart from the E-Verify system that some employers use, these new rules address only how records are prepared and stored.   While employers have been able to store these records electronically since 2006, the new rules seek to make a few changes.

1.      It clarifies how 'within three business days of hire' is calculated, confirming that they are counted based on business, not calendar days.

2.      It requires certain audit trails when an I-9 in the system is accesses as well as the creation and further modifications to the form.

3.      It requires that the employer, provide a hard copy of the form to the employee if he/she requests one.

For more information: USCIS Employment Eligibility Verification

Full post as published by Strategic HR Lawyer on July 26, 2010 (boomark / email).